Communications Advisor

Job details

Position Type: Full-Time

Location: Ontario

Salary Range: $55,650 - $74,200

Duration: Contract (to September 30, 2023)

Application Deadline: March 3, 2023

Recognized as one of Canada’s Most Admired Corporate Cultures, the Ontario Trillium Foundation is also one of Canada’s largest granting foundation and an agency of the Government of Ontario. 

Working with multiple stakeholders and reporting to the Manager, Policy and Government Relations, the incumbent administers all facets of grantee recognition event planning in support of the Foundation’s stakeholder engagement strategies and the department’s communications’ objectives. The incumbent is continuously looking for opportunities to promote the vision and mission of OTF within the public sphere and plays a key role in ensuring MPPs and their staff are aware of OTF initiatives and that they participate as appropriate in OTF grant recognition activities. 

This role works closely with their Communications Advisor colleague to ensure a consistent approach to working with Members of Provincial Parliament (MPPs). In addition, they will work closely with grantees and OTF volunteers to ensure that recognition activities promote OTF in an appropriate way.

What Can I Expect to do in this Role?

Grantee Relations

  • Acts as main point of contact to support grantees with their grant recognition requirements, including events (in-person or virtual), media releases and other communications materials.
  • Assists grantees with recognition planning, providing advice on appropriate event opportunities, developing agendas, editing media releases and other communications materials prepared by the grantee and advising on proper event protocol 
  • Oversees brand stewardship (e.g. OTF logo usage) with grantees
  • Working with Manager, Policy and Government relations, maintains grantee recognition resources, to help grantees understand their grant recognition requirements.
  • Provides excellent customer service to grantees by adhering to OTF’s Customer Service Policy.


Stakeholder Communications – Government and MPPs

  • Acts as the primary liaison with grantees, MPP offices and OTF volunteers/staff for recognition activity support.
  • Builds relationships with MPP staff and proactively maintains those relationships to facilitate the recognition process between grantees and MPP offices and ensure positive exposure for all stakeholders.
  • Works directly with MPPs and their staff to ensure MPPs are represented at events and in media releases.
  • Reviews and edits communications materials related to recognition to ensure accuracy, appropriateness and to present OTF, the grantee and the MPP/government in a positive way.


Stakeholder Communications – Volunteers and Staff

  • Coordinates and supports volunteers and/or staff representing OTF at grantee recognition events.
  • Provides all information volunteers and/or staff require to support their attendance at a grantee recognition event, including: event agendas, media materials, background information, contact information, speaking notes etc. and conducts and required follow-up.
  • Provides content to keep OTF staff and volunteers up to date on grantee events, issues and opportunities, as appropriate.
  • Other Duties
  • Edits grant descriptions to be used in grantee contracts, website descriptions and grant backgrounders that are shared with MPP offices and OTF volunteers.
  • Ensures accurate and timely record keeping and data collection to support a variety of reporting requirements for recognition activities.

Skills and Attributes

  • Excellent communication, judgment and interpersonal skills.
  • Excellent writing, editing and proofreading skills.
  • Ability to successfully manage multiple events and tasks and work within tight timelines.
  • Ability to manage a high volume of requests and manage time accordingly.
  • Knowledge of media requirements and communications products. 
  • Tact, diplomacy.
  • Initiative, flexibility and agility.
  • Team player both in and across departments.

Core Competencies

  • Accountability: Take ownership and deliver
  • Agility: Embrace change and ambiguity
  • Excellence: Be the best you can be and strive to be better

How Do I Qualify?

  • Degree or diploma in a related field (Journalism, Public Relations or Corporate Communications) 
  • At least 2 years experience in event planning or equivalent combination of education and experience preferably in the not-for-profit sector
  • A history working directly with the Ontario provincial government or other governmental experience is an asset
  • High degree of comfort with technology and various platforms


  • We welcome applications from people who are reflective of the diverse communities we serve, including those who might need accommodation.
  • OTF is committed to building a diverse and inclusive organization for all individuals in our workplaces, which includes supporting people living with disabilities, people from the Black, Indigenous, People of colour (BIPOC)  and from LGTBTTQ+ communities 
  • We value a culture where everyone feels respected, valued, heard, and included.
  • OTF is a certified Positive Space employer, which means we create and promote safe spaces for LGBTTQ+ communities.
  • OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).
  • This job posting falls under the Public Service of Ontario Act, 2006

Application Deadline: March 3, 2023

Directions for Application:

To apply for this position, submit your cover letter and resume online.

Apply now!