Communications Advisor

What Can I Expect to do in this Role?

Grantee Relations

• Acts as main point of contact to support grantees with their grant recognition requirements, including events (in-person or virtual), media releases and other communications materials.
• Assists grantees with recognition planning, providing advice on appropriate event opportunities, developing agendas, editing media releases and other communications materials prepared by the grantee and advising on proper event protocol 
• Oversees brand stewardship (e.g. OTF logo usage) with grantees
• Working with Manager, Policy and Government relations, maintains grantee recognition resources, to help grantees understand their grant recognition requirements.
• Provides excellent customer service to grantees by adhering to OTF’s Customer Service Policy.

Stakeholder Communications – Government and MPPs

• Acts as the primary liaison with grantees, MPP offices and OTF volunteers/staff for recognition activity support.
• Builds relationships with MPP staff and proactively maintains those relationships to facilitate the recognition process between grantees and MPP offices and ensure positive exposure for all stakeholders.
• Works directly with MPPs and their staff to ensure MPPs are represented at events and in media releases.
• Reviews and edits communications materials related to recognition to ensure accuracy, appropriateness and to present OTF, the grantee and the MPP/government in a positive way.

Stakeholder Communications – Volunteers and Staff

• Coordinates and supports volunteers and/or staff representing OTF at grantee recognition events.
• Provides all information volunteers and/or staff require to support their attendance at a grantee recognition event, including: event agendas, media materials, background information, contact information, speaking notes etc. and conducts and required follow-up.
• Provides content to keep OTF staff and volunteers up to date on grantee events, issues and opportunities, as appropriate.
• Other Duties
• Edits grant descriptions to be used in grantee contracts, website descriptions and grant backgrounders that are shared with MPP offices and OTF volunteers.
• Ensures accurate and timely record keeping and data collection to support a variety of reporting requirements for recognition activities.

Skills and Attributes

• Excellent communication, judgment and interpersonal skills.
• Excellent writing, editing and proofreading skills.
• Ability to successfully manage multiple events and tasks and work within tight timelines.
• Ability to manage a high volume of requests and manage time accordingly.
• Knowledge of media requirements and communications products. 
• Tact, diplomacy.
• Initiative, flexibility and agility.
• Team player both in and across departments.

Core Competencies

• Accountability: Take ownership and deliver
• Agility: Embrace change and ambiguity
• Excellence: Be the best you can be and strive to be better

How Do I Qualify?

• Degree or diploma in a related field (Journalism, Public Relations or Corporate Communications) 
• At least 2 years experience in event planning or equivalent combination of education and experience preferably in the not-for-profit sector
• A history working directly with the Ontario provincial government or other governmental experience is an asset
• High degree of comfort with technology and various platforms

Acknowledgements

• We welcome applications from people who are reflective of the diverse communities we serve, including those who might need accommodation.
• OTF is committed to building a diverse and inclusive organization for all individuals in our workplaces, which includes supporting people living with disabilities, people from the Black, Indigenous, People of colour (BIPOC)  and from LGTBTTQ+ communities 
• We value a culture where everyone feels respected, valued, heard, and included.
• OTF is a certified Positive Space employer, which means we create and promote safe spaces for LGBTTQ+ communities.
• OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).
• This job posting falls under the Public Service of Ontario Act, 2006

Application Deadline: March 3, 2023